Standing Rules for 2005-2006


1. The name of this unit shall be Interlake High School PTSA. As part of the Bellevue PTSA Council our unit # is: 2.3.150.

2. This unit is a non-profit corporation, recognized by the State of Washington on February 4, 1981.

3. This unit’s Tax Identification number available on request.

4. The Internal Revenue Service recognizes this unit as a non-profit, tax exempt, organization under Section 501c3.

5. This unit shall keep at least two (2) copies of each of its legal documents in two (2) separate locations; one (1) set to be kept in the President’s or Co-President’s file, and another with the Treasurer.

6. The membership service fees of this unit shall be $15.00 per person, $28.00 per family, $10.00 for staff and $100.00 per corporate membership.

7. The nominating committee shall be elected according to the Uniform Bylaws, Article VI.

8. The elected officers of this unit shall be President or Co-Presidents, VP Fundraising, VP Communications, VP Programs, Secretary, and Treasurer. They shall be elected at the Annual Meeting in spring for a term of one (1) year. They will assume office on July 1.

9. The Executive Committee shall meet at a time designated by the President or Co-Presidents.

10. The Board of Directors shall consist of the elected officers and Standing committee chairpersons. Board of Director’s meetings will conduct business with a quorum present, a quorum being a majority of the Board. (Uniform Bylaws, Article XI, Section 2.a, b)

11. The General Membership Meetings of this unit shall be held on the fourth (4th) Thursday of the month at 7:00PM, unless otherwise posted. There shall be a minimum of three General Membership Meetings during the year, one of which will be the Annual Meeting to elect the officers. Business conducted at the first General Membership Meeting shall be to approve the Standing Rules and adopt the budget and conduct other business, which may include electing a nominating committee and delegates. A quorum of at least ten members must be present to conduct business. (Uniform Bylaws, Article XII, Section 1)

12. An Officer/Chair shall be declared vacant if that person misses three (3) consecutive meetings, unless excused by the President or Co-Presidents. (Uniform Bylaws, Article VIII, Section 1.d)

13. The order of business for meetings will be at the Board’s discretion, but will include approval of the minutes of the previous meeting, financial report, chair reports, old business, new business, announcements and adjournment.

14. All committee chairpersons shall be current Interlake PTSA members; the committee chair may include the following, plus others designated by the executive committee:

Standing Committees

Awards/Scholarships
Class of 2006 – Senior Party
Class of 2007
Class of 2008
Class of 2009
Community Service
Cultural Connections
Database Management
Dress-A-Thon
Gourmet Foods
Grade Level Information Night
Legislation
Membership
Newsletter Editor
Newsletter Circulation
Program Delivery Council Representative
SAT Review
Reflections
Saints News
Senior Baccalaureate
Staff Appreciation
Student Directory Editor
Teacher Grants
Used Book Sale
Volunteer Coordinator/Phone Tree
WASL/ITED Testing Support
Website
Welcome Wagon
Winterlake

Non-Board Committees

Audit
Liaison to Bellevue Schools Foundation
Liaison to Booster Club
Liaison to Elementary and Middle Schools
Liaison to International Baccalaureate Association
Liaison to Link Crew
Liaison to Music Parents Association
Liaison to Running Start
Nominating

15. All committee chairpersons with budget capacity need to submit documentation of all financial transactions within 14 days of the activity. This documentation could include receipts and other money matters.

16. All PTSA monies raised must be counted by a minimum of two committee members within 24 hours and promptly deposited no later than 72 hours from the day of the event.

17. All monies raised will have 10% of the net proceeds put directly in the general fund. Senior Party ticket sales and scholarship donations will be excluded. Change: #17. All monies raised at PTSA sponsored functions by non-PTSA groups will have 10% of the net proceeds put directly into the PTSA general fund. Scholarship donations will be excluded.

18. All fundraising must have prior approval of the Executive committee.

19. Golden Acorn award(s) and Outstanding Educator award(s) may be given.

20. A budget shall be prepared by a committee appointed by the President or Co-Presidents and shall be submitted to the membership for approval at the first general meeting of the school year.

21. All checks of this unit shall be signed by at least two (2) officers. The President or Co-Presidents and the Treasurer are the preferred signers.

22. The Board of Directors must approve any expenditure in excess of $50.00 over the budgeted amount.

23. The elected Treasurer of this organization shall administer funds for all Interlake PTSA projects and activities as described under the Uniform Bylaws, Article VIII, Section 6.a, and b.

24. The approved budget of this unit shall include at least $1000 held in the savings account as a beginning balance for the following year. All monies raised for each Senior Party grade level remains in their PTSA savings account until used for their Senior Party. These are Restricted Funds.

25. Any excess funds resulting from the Senior Party shall be distributed equally among the remaining grade level budgets.

26. The financial records of this unit shall be audited in accordance with the Uniform Bylaws, Article VIII, Section 6.b.

27. All contracts must be in writing and signed by two (2) of the elected officers, one of which is the President or Co-President. (Uniform Bylaws, Article VIII, Section 1.b)

28. Voting delegates to the Bellevue PTSA Council shall be the President

or Co-Presidents and, one (1) authorized delegate and two (2) alternates. (Uniform Bylaws, Article V, Section 6)

29. Voting delegate(s) to the annual State PTA Convention shall be elected.

(Uniform Bylaws, Article XIII, Section 2.b)

30. Voting delegates(s) to the Legislative Assembly shall be the Legislative

Chairman, unless otherwise designated by the Board of Directors.

31. The Standing Rules may be amended at any regular General Membership Meeting by a two-thirds (2/3) vote, or if previous notice is given, by majority vote.

32. Parliamentary Authority shall be Robert’s Rules of Order Newly Revised.